Assistant Manager (Event Management) - 1 Year Contract

Our client is a local firm in Singapore.

Location: Central Region

1. Firefly Award Administration & Coordination

1. Award Administration

• Review and finalise awards information kit and nomination forms in coordination with MTI-HQ
• Manage the call for nominations process with heads of agencies and the Firefly OD/OE network
• Collate and organise all submitted nominations across FFA and PSTA award categories
• Populate scoring workbooks and coordinate the evaluation process with OD/OE representatives and director-level judging panels
• Facilitate endorsement processes and communicate results to stakeholders

1. Event Management

• Coordinate winner verification and certificate/plaque printing with MTI-HQ
• Procure vendors for video production and programme booklet creation
• Purchase event materials (e.g., folders, plaques, gift vouchers)
• Collaborate with the NDA team on event planning, including logistics, seating, scripts, and registration
• Support the overall FFA Event IC and coordinate event-day operations
• Calculate cost-sharing arrangements across Firefly agencies and conduct post-event After Action Review (AAR)

1. Staff Engagement Events & Communications

• Support the design and execution of staff engagement activities
• Design broadcasts/videos to promote areas such as learning & development, career development, and engagement initiatives
• Undertake design and video production projects for staff engagement (e.g., staff features)

1. Staff Forum

• Design and conceptualise EDMs for publicity
• Coordinate calendar invites, reminders, and pre-event briefings
• Develop creative icebreaker activities for a large and diverse staff profile
• Design interactive segments to encourage cross-departmental networking and participation
• Manage procurement for catering, fringe activities, event materials, and engagement elements
• Source and manage vendors to ensure quality service delivery
• Provide onsite event support

1. Leader Development Programme

1. Coaching Skills Training for Leaders

• Liaise with training vendors to coordinate schedules for leadership cohorts
• Facilitate communication between vendors and EMA leadership participants
• Coordinate logistics arrangements with vendors
• Support scheduling and coordination of Communities of Practice (COP) sessions
• Manage procurement processes for training-related requirements
• Ensure smooth programme delivery and resolve coordination issues

1. Leadership and Learning & Development (L&D)

1. Leadership Development Support

• Provide end-to-end logistics and procurement support for Leadership Brown Bag sessions
• Manage stakeholder inputs, logistics, and project timelines

1. Learning & Development Support – MTI Firefly Programme

• Support organisation and execution of the MTI Firefly Induction Programme
• Manage programme logistics and required information
• Coordinate with internal and external stakeholders to ensure timely inputs
• Assist with collateral design and communication materials
• Support procurement processes as needed

1. Learning Tech Project

• Coordinate workshops to validate competencies and job families
• Compile and organise information
• Manage stakeholder inputs and develop communication materials

• At least 3 years of relevant experience
• Experience facilitating communication between different stakeholder groups and resolving coordination issues
• Strong organisational skills to manage timelines, schedules, and administrative processes
• Strong attention to detail for data administration and compilation
• Understanding of public sector environment and processes
• Ability to work independently while supporting senior staff