PA / Admin Executive

The successful candidate should also demonstrate excellent follow-up skills across multiplesubjects and tasks, ensuring timely execution and closure.

Key Responsibilities

Executive Support:

• Provide day-to-day administrative support to the Managing Director, including calendar management and scheduling meetings
• Taking minutes of meetings and follow-up on action items
• Drafting, reviewing and formatting documents and reports
• Monitor and organize email and phone communications, and responding where appropriate or flagging critical items
• Assist with document reviews, data gathering, and follow-ups on key business and property matters
• Maintain confidentiality and handle sensitive information with discretion
• Act as a liaison between the Managing Director and internal/external stakeholders
• Assist in office management and procurements of items
• Perform any other task assigned by immediate supervisor/ management

Administrative Support:

• Attend to walk-in couriers and deliveries or guests
• Manage the ordering of pantry and stationery items to ensure adequate supplies
• Assist in other administrative duties as required by the team

Requirements:

• Diploma or Degree in Business Administration or related field is an advantage
• 2 to 3 years of relevant administrative experience
• Good active listening and strong note-taking abilities
• Strong organizational and multitasking skills
• Excellent written, verbal communication and interpersonal skills
• High level of discretion, professionalism, and attention to detail
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and as part of a team

Preferred Qualities:

• Proactive, positive attitude, willingness to take initiatives and possesses growth mindset
• Strong problem-solving abilities
• Flexibility to handle changing priorities and urgent requests