Office Administrator
Company Overview
NV5 Mission Critical, a division of NV5 Global, Inc. (NYSE: TIC), is an industry leader in providing engineering consultancy services for critical facilities such as data centers. Our engineers are among the best, known for their dependability and reliability.
Job Overview
We are seeking an Office Administrator to support day-to-day administrative operations in the Singapore office and assist with coordination for regional activities where required. This role covers administrative and operational support across travel, meetings, vendors, documentation, and office activities.The role will collaborate with cross-functional teams and reports to the Senior Operations Manager in Hong Kong.
Key Responsibilities- Coordinate corporate travel arrangements, including flights, accommodation, and transportation for employees and visitors.
- Manage calls, enquiries, correspondence, and general administrative matters in a timely and professional manner.
- Provide ad hoc administrative assistance for documentation, courier services, auditor and banker coordination, and other operational matters as needed.
- Liaise with external vendors and service providers, including IT support, office maintenance, and procurement of office supplies or equipment.
- Assist in organizing company events, team activities, and leadership off-sites, and provide on-the-ground coordination support as required.
- Coordinate guest visits and meeting logistics.
- Maintain accurate records, filing systems, and documentation.
- Monitor and process timesheets and employee expense submissions on a weekly/monthly basis.
- Support the use of standardized templates and processes as guided by the regional admin team.
- Perform other ad hoc administrative duties and assignments as directed by management.
Skills & Qualifications
Required Skills- Strong organizational skills with attention to detail
- Good communication and interpersonal skills, with the ability to engage effectively with stakeholders
- Proactive and resourceful, able to follow processes, take initiative, and escalate issues when needed
- Ability to manage multiple tasks and priorities in a fast-paced environment
- Diploma or Bachelor’s degree in Business Administration or a related discipline.
- Prior experience in office administration, operations support, or a similar coordination role is preferred.
- Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
Why Join NV5?
NV5 is a leader in technology, consulting, and conformity assessment services, specializing in mission-critical facilities such as data centers, financial institutions, and commercial buildings. With over 120 offices globally, our team supports clients in planning, designing, building, testing, and operating complex projects.
What We Offer:
- Competitive Salary
- Professional Development Opportunities
- Paid Vacation & Holiday Leave
- Company Retreats, Events, and Volunteering Opportunities
- Opportunities for Career Growth & Leadership Development
- Opportunities to work on international projects
- Collaborative and Innovative Work Culture
At NV5, diversity and inclusion are at the heart of our culture. We are an equal-opportunity employer and do not discriminate based on race, religion, gender, sexual orientation, age, marital status, veteran status, or disability.
Join us and be part of a team that values expertise, collaboration, and innovation.
Company Website: https://www.nv5.com/about-nv5/