Temporary Executive (Communications and New Media)

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and the Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

Job Description

The Department of Communications and New Media, Faculty of Arts and Social Sciences, is seeking a suitable candidate to join our team as a Temporary Executive (Communications and New Media).

The incumbent will support the Senior Manager in ensuring the smooth administration and operations of the department. This role requires close coordination with academic staff, students, colleagues, and external stakeholders to maintain high service standards and operational efficiency.

Duties and Responsibilities

The duties and responsibilities of the Temporary Executive include, but are not limited to, the following:

• Support procurement processes, including raising purchase requisitions, coordinating with vendors, and processing payments
• Assist in coordinating with vendors, speakers, and internal stakeholders to support the smooth delivery of events
• Assist in the administration of internal grants, including the CNM Spotlight Grant, such as tracking grant utilisation, processing grant approvals, and coordinating with relevant stakeholders for external grant reporting and audits
• Support the research committee in the onboarding of university scholars and guest speakers, in accordance with university policies
• Organise research talks and book talks, including the creation of publicity and promotional materials
• Assist with website updates and social media posting, including the sharing of corporate social media content created by the candidate
• Perform any other duties as assigned by the Admin Lead or his/her designate

• At least a Polytechnic diploma, preferably in Business Administration or a related discipline
• Demonstrated understanding of finance processes and principles, with the ability to interpret and work with financial data
• Excellent command of written and spoken English, with strong attention to grammar, detail, and accuracy
• Resourceful, meticulous, and able to work well under tight deadlines
• Strong interpersonal and communication skills, with the ability to collaborate effectively with diverse stakeholders
• Self-motivated, proactive, and willing to learn
• Strong team player with a positive work attitude
• Proficient in Adobe Illustrator and Canva
• Proficiency in Microsoft Excel, including pivot tables and charts
• Experience in digital and social media marketing will be an advantage

How to Apply

Interested applicants are invited to submit the following documents:

• A cover letter
• A detailed curriculum vitae
• Names of at least 2 referees
• Scanned copies of academic certificates and transcripts
• For applicants with social media experience, links to corporate social media posts created in their current or previous employment

Only shortlisted candidate will be notified.