Administrative Assistant (Facilities) - Toa Payoh

We are seeking a dedicated and proactive Administrative Assistant to join our Retail Management Services team. This position reports directly to the Head of Retail Management Services and plays a crucial role in ensuring the smooth operation and maintenance of our retail stores.

Responsibilities:

• Support the HOD in all leasing and facilities administrative matters
• Prepare Purchase Orders, keep track of delivery & completion statuses, and submit invoices to accounts for payment
• Keep track and compile monthly invoices and prepare reports
• Liaise with building managements and contractors to prepare and apply for permits for maintenance or repair or A&A works
• Record and maintain accurate archive of lease documents, POs, invoices and permits
• Liaise with building managements and retail stores for store administrative matters
• Any other duties as assigned

Requirements:

• Diploma in Business or related disciplines (graduating students are welcome to apply)
• Minimum of 30 hours weekly commitment
• Excellent communication and writing skills
• Meticulous and well organised team player who is able to work independently
• Relevant working experience, preferably in similar position with other retailers or real estate firms
• Proficient in Microsoft Office applications