[ref. b85095600] Toa Payoh - CEO Executive Assistant

Job Purpose:

To provide high-level executive, administrative, and operational support to the CEO, facilitating effective decision-making, efficient time management, and smooth day-to-day operations at the executive level.

Key Responsibilities:

1. Executive Administrative Support

• Manage and optimize the CEO’s calendar, meetings, and appointments.
• Coordinate daily schedules and long-term planning to align with business priorities.
• Handle all correspondence (emails, calls, memos) on behalf of the CEO, filtering and prioritizing as necessary.

1. Meeting and Event Coordination

• Organize and attend meetings, prepare agendas, take minutes, and ensure follow-ups are tracked and completed.
• Coordinate board meetings, leadership offsites, and corporate events.

1. Project and Task Management

• Support the CEO in tracking and driving progress on strategic initiatives.
• Conduct research, compile reports, and prepare briefing documents.

1. Stakeholder Liaison

• Serve as a key point of contact between the CEO and internal/external stakeholders.
• Facilitate communication with board members, senior management, clients, partners, and vendors.
• Represent the CEO in communications when needed.

1. Travel and Logistics

• Plan and coordinate all business travel, including flights, accommodations, visa arrangements, and local transportation.
• Prepare comprehensive travel itineraries and briefings.

1. Office and Operational Support

• Work closely with other departments (HR, Finance, Compliance) to support CEO-led initiatives.
• Maintain filing systems, contact databases, and important company records.
• Assist with budget tracking, expense reports, and procurement for the CEO’s office.

Skills and Qualifications:

• Bachelor’s degree in Business Administration or related field (preferred).
• Proven experience as an Executive Assistant or in a similar role supporting C-suite executives.
• Strong organizational and project management skills.
• Excellent verbal and written communication skills.
• Mandarin speaking and reading are mandatory
• Female only (as CEO is female)
• High level of discretion, integrity, and professionalism.
• Proficient in Microsoft Office Suite and business communication tools.
• Ability to work independently and make sound decisions.