Building and Facilities Manager (QS and Project Management)

Job Summary

The Building & Facilities Manager is responsible for the effective operation, maintenance, and improvement of company facilities while overseeing cost control, budgeting, and capital projects. The role combines Facilities Management, Quantity Surveying, and Project Management, ensuring that buildings, services, and projects are delivered safely, on time, within scope, and within budget.

Key Responsibilities

• Manage day-to-day operation and maintenance of buildings, infrastructure, and services.
• Ensure compliance with health, safety, environmental, and regulatory standards.
• Coordinate maintenance schedules, inspections, and statutory certifications.
• Manage service providers, contractors, and suppliers.
• Develop and implement preventive maintenance plans.
• Handle space planning, asset management, and facility improvements.

• Prepare and manage project budgets, cost plans, and estimates.
• Monitor costs throughout the project lifecycle and report variances.
• Prepare bills of quantities (BOQs), tender documentation, and cost breakdowns.
• Evaluate tenders, negotiate contracts, and recommend awards.
• Certify contractor payments, variations, and final accounts.
• Conduct value engineering and cost optimization initiatives.

• Plan, manage, and deliver facility-related projects (renovations, expansions, fit-outs, upgrades).
• Develop project scopes, timelines, and resource plans.
• Coordinate internal stakeholders, consultants, and contractors.
• Monitor project progress, quality, risks, and compliance.
• Ensure projects are completed on time, within budget, and to required standards.
• Manage change requests, claims, and project documentation.

• Prepare annual facility budgets and CAPEX forecasts.
• Track operational and project expenditures.
• Prepare regular reports on facility performance, costs, and project status.
• Maintain accurate records, contracts, and asset registers.

• Bachelor’s degree in Quantity Surveying, Construction Management, Engineering, or Facilities Management.
• Minimum 5 years of experience in facilities management, QS, and project management.
• Strong knowledge of construction contracts, cost control, and building systems.
• Experience managing contractors and multidisciplinary teams.
• Proficient in MS Office, project management, and cost management software.
• Excellent communication and problem-solving skills.

• RICS / CIOB / PMP / PRINCE2
• Facilities Management certification (IFMA, BIFM, or equivalent)

• Mondays to Fridays: 0900hrs to 1800hrs
• Alternate Saturdays: 0900hrs to 1300hrs

Working Location: To be Advised (either Alexandra Road or 55 Ubi Road 1)

• Salary Range: $5,500 to $8,000 (depending on skills and qualifications)
• Probation : 6 months
• Annual Leave: starting with 18 days per year and up to 24 days with 1 day increment with completion of 1 year of service.
• No AWS but variable bonus upon confirmation
• Dental benefits of $130 upon confirmation