HR & Admin Executive - Choa Chu Kang

Job Description:

• Oversee the full spectrum of HR functions from recruitment to offboarding
• Manage end-to-end recruitment activities, including job postings, interviews, and onboarding
• Draft and prepare employee-related documents such as contracts, HR letters, memos, and announcements
• Process probation, confirmation, promotion, and salary increment reviews
• Conduct orientation sessions for new staff
• Handle workplace injury incidents including insurance claims, reporting, and coordination with safety department
• Source and arrange suitable dormitory accommodations for workers
• Manage work pass applications, renewals, cancellations, and other related matters
• Maintain accurate and up-to-date employee records and filing systems
• Handle employee travel arrangements including flights, accommodations, and visas
• Assist department manager in resolving workplace grievances
• Track and compile monthly attendance reports for workforce management
• Maintain and update employee data in the HRIS system
• Manage tax filing and clearance for foreign work pass holders
• Schedule and coordinate training programs to ensure compliance with project and government standards
• Monitor and verify employee leave records
• Support the HR Manager in executing HR projects and new initiatives
• Prepare and process payroll accurately and on time
• Perform day-to-day administrative tasks in accordance with company policies
• Sort and distribute incoming correspondence and mail
• Submit payment forms for HR-related expenses to the finance department
• Ensure all activities are in accordance with company policies and procedures

Job Requirement:

• Diploma or Degree in Human Resource Management, Business Administration, or a related field
• Minimum 3 years of HR/Admin experience in Construction Projects
• Working Location: West region
• 5.5 days work week
• Knowledge of local employment laws, regulations, and HR practices
• Proficiency in HRIS systems and MS Office applications
• Strong communication and interpersonal skills
• Good organisational and multitasking abilities
• Attention to detail and high level of accuracy
• Able to handle confidential information with discretion
• Familiarity with work pass and foreign worker regulations in Singapore (if applicable)
• Independent, ability to communicate effectively, responsible and able to work under pressure
• Meticulous, detailed and able to handle confidential information