Hr admin executive - Sembawang

Job Descriptions:

• Assist with day to day operations of the HR & Admin functions and duties
• Perform end to end recruitment process, inclusive of interview coordination
• To assist in the process of foreign workers work pass related matters, WICI, hospitalization insurance in compliance with MOM requirements
• Monitor staff daily attendance and leave record via HR system
• To update and maintain employee records in the HR system
• P-File management to ensure all necessary documents are file appropriately in employees’ P-Files and HR system.
• Responsible for the accurate calculations of monthly payroll, allowances, OT etc
• Responsible for staff training and development matters
• Coordinate training sessions internally and externally for employees and maintain training record/certificates
• Prepare HR reports and surveys when necessary
• Staff benefits and compensation administration
• Responsible for company insurance, license and medical insurance claims
• Promptly update company new policies and procedures through IMS documents, employee handbook etc
• Liaise with government bodies on HR related matters
• Resolve staff feedbacks/complaints
• Knowledge on ISO9001/14001, HR software Info-Tech will be an advantage
• Handle general enquiries through office line, email and walk-ins
• Attend to visitors and liaise with internal staff to inform of arrivals
• Ensure proper usage and tidiness of meeting rooms/pantry
• Liaise with external service providers such as Janitorial company, Security company etc.
• Responsible for company events, meals, transport, hotel accommodation booking etc
• Procurement of office stationaries and pantry supplies as and when required
• Oversee the general maintenance and housekeeping of the office premises and equipment
• Other ad-hoc duties as assigned

Requirements:

• Minimum Diploma in HRM
• At least 5 years of experience in HR Admin functions
• Familiar with end to end process of the recruitment cycle
• Good knowledge of Employment Act and other employment related legislation and regulations
• Good interpersonal skills with initiative and teamwork
• Able to multi-task and work independently in fast paced environment
• Willing to learn, independent, meticulous, hardworking
• Proficient in MS Office and good knowledge of Infotech system is a plus
• Willing to work overtime as required
• Preferably Singaporean