Order Management & Purchasing Executive
- Job Purpose
- Drive end-to-end order fulfilment for APAC subsidiaries and central stock by:
o Processing sales orders from market
o Generating quotations and resolving commercial inquiries
o Planning Inventory, balancing demand and supply across region
o Processing purchase order to the suppliers
o Managing deliveries from mills/external suppliers/Singapore central warehouse
o Supporting SCM optimization projects- Key Responsibilities
- Quotation Management:
- Hub Orders (Singapore):
o Coordinate warehousing (picking/packing), freight forwarding, and shipment
o Issue packing lists, commercial invoices, and update inventory systems
o Notify consignees of shipment details and share shipping documents- Direct Mill Deliveries:
o Place orders via EDI/email and track until fulfilment
o Verify supplier invoices (pricing/accuracy) and facilitate finance approvals
o Manage shipping documentation and client/finance communications- 3rd party Purchase:
o Send RFQ/RFP to suppliers and service providers
o Conduct price negotiation and contract terms and conditions negotiation
o Place PO to suppliers and service providers
o Cross function coordination for goods receipt and invoice receipt and reconcile the variance- Inventory Planning
o Scheduling inventory deliveries, based on the in-taking sales orders, inventory on hand and in-transit
o Understand MRP replenishment and Optimizing safety stock
o Collaborating with supplies to improve lead time
Operational Excellence- Monitor and resolve outstanding PO/SO with subsidiaries and mills
- Claims Management:
o Technical: Coordinate NOC (Non-Conformance), defective material returns/scrap, compensation, and credit notes
- Audit unprocessed EDI documents and ensure system compliance
- Close pending PO/SO within deadlines
- Generate monthly:
o Market Analysis Reports
o Delivery Reliability Reports (CRISTO) for assigned markets- Act as backup for Procurement colleagues during absences
- Support SD module testing (new features/modifications)
- Execute assigned SCM projects
- Job Requirements
Education:
- Required: Diploma in Engineering or Business
- Preferred: Bachelor’s degree in relevant field
Working experience:
- Minimum 3 years of working experience
- Manufacturing/industrial sector experience preferred
- English: Advanced Level
- Chinese: Advanced Level
Specific skills:
- Mandatory:
o Advanced MS Office (Excel, PowerPoint, Word)
o Cross-functional coordination & multitasking
o Strong communication and problem-solving skills- Advantageous:
o SAP proficiency (SD/MM modules)
o Knowledge of Incoterms® and LC (Letter of Credit) procedures
Mobility:
- Occasional visit to assigned subsidiaries