Facilities Management Executive (IFS)

Job Description:

• Coordinate and monitor daily maintenance and operational activities at assigned sites.
• Attend to faults, complaints, breakdowns, and service requests.
• Assist in preventive, corrective, and cyclical maintenance scheduling and follow-up.
• Conduct routine site inspections and monitor rectification works.
• Ensure facilities remain safe, operational, and properly maintained.

• Supervise contractors, technicians, and vendors carrying out maintenance works.
• Ensure works are carried out safely, properly, and according to specifications.
• Verify work completion and follow up on outstanding rectifications.
• Monitor contractor attendance, performance, and service standards.

• Update maintenance records, service reports, and work order status in FM systems.
• Prepare site reports, inspection reports, quotations follow-ups, and operational updates.
• Upload field data, inspection findings, and photographs into the Computerised FM System.
• Maintain proper documentation and site records.

• Liaise with site users, clients, and contractors on operational matters.
• Assist in resolving operational issues and complaints promptly.
• Support management during audits, inspections, and meetings.

Job Requirements:

• Diploma in Facilities Management, Engineering, Building Services, or related discipline.
• SIFMA CFME accreditation preferred - Tier 4
• Minimum 3 years relevant facilities management or maintenance experience.
• Experience in building maintenance or IFM environment preferred.
• Candidates without Diploma must possess substantial relevant minimum 8 years experiences

• Basic knowledge of M&E systems and building maintenance.
• Good communication and coordination skills.
• Able to work independently and manage multiple tasks.
• Familiar with Microsoft Office and FM systems.

To follow site working hours:

Saturdays/Eve of Public Holidays: 7.00 am to 1.00 pm