Logistics Billing Officer - Toa Payoh

Reports To: General Manager

Job Summary:

We are seeking a detail-oriented and proactive Logistics Billing Officer to manage and oversee billing operations related to freight, warehousing, and other logistics services. The ideal candidate will ensure timely and accurate invoicing, support reconciliation processes, and coordinate closely with operations and finance teams to maintain smooth financial workflows.

Key Responsibilities:

• Prepare and issue accurate invoices for freight, transportation, warehousing, and other logistics services.
• Verify supporting documents such as delivery orders, job sheets, and contracts before billing.
• Track and resolve discrepancies in billing, including rate differences, missing charges, or service variances.
• Coordinate with operations, customer service, and finance departments to ensure smooth and timely billing cycles.
• Maintain and update billing records and documentation in internal systems.
• Support month-end closing activities, including revenue recognition and reporting.
• Assist in preparing billing reports, revenue analysis, and ad hoc financial summaries.
• Respond to customer inquiries related to invoices and provide necessary clarification or documentation.
• Ensure compliance with contractual terms, customer agreements, and internal billing policies.

Qualifications:

• Diploma or Degree in Accounting, Finance, Logistics, or a related field will be preferred.
• 1–3 years of experience in billing, invoicing, or accounting—preferably in the logistics or freight industry.
• Strong understanding of logistics and freight billing concepts (e.g., charges by weight, volume, container size).
• High attention to detail and accuracy in data entry and documentation.
• Proficient in Microsoft Excel.
• Good communication and interpersonal skills for internal and external coordination.
• Ability to manage multiple tasks and meet billing deadlines.

Preferred Skills:

• Familiarity with international shipping documentation and freight terms (e.g., Incoterms, B/L).
• Knowledge of tax regulations related to logistics services (e.g., GST, customs duties).
• Experience in reconciling vendor and customer accounts.