Toa Payoh - Personal Assistant

About us

MindEnergy is a AI infrastructure provider, offering end-to-end solutions including GPU servers, AI platforms, and data center integration. Our technology supports enterprise AI, large-model training, and private LLMs.

About the role

We are looking for a proactive and organized Personal Assistant to support our leadership team, managing multiple priorities with efficiency and discretion in a fast-paced environment.

Key Responsibilities:

• Provide day-to-day administrative support to the CEO and senior leadership
• Manage calendars, schedule meetings, coordinate internal and external appointments
• Prepare meeting agendas, take minutes, and ensure timely follow-up on action items
• Handling incoming calls, emails and other correspondence in a professional manner
• Make all travel arrangements and reservations, including flights, hotels, visa, dining, land transfers and other logistics.
• Prepare reports, documents, and presentation materials as needed
• Act as the primary liaison between the senior leadership team and both internal and external stakeholders
• Support ad-hoc personal tasks and errands as requested
• Handle sensitive and confidential matters with discretion and professionalism
• Support special projects as assigned by senior leadership team

Requirements:

• Minimum 3 years of experience as a Personal Assistant or Executive Assistant in a similar role
• Diploma or Degree in Business Administration or a related field
• Strong organisational and time management skills, with the ability to multitask and prioritise effectively
• Excellent communication and interpersonal skills, with a professional and discreet manner
• Proficient in Microsoft Office suite, including Word, Excel, PowerPoint and Outlook
• Fluent in English and Mandarin to communicate with internal stakeholder, both spoken and written
• Excellent problem-solving skills and attention to detail
• Flexibility and the ability to work well independently in a fast-paced environment