Admin Executive (Executive Support & Office Administration)

apartmentGalaxy Data Center Pte. Ltd. placeGeylang scheduleFull-time calendar_month23/6/26

About Us

We are a growing data center company headquartered in Singapore, supporting global operations and international business stakeholders.

We are looking for a reliable and service-oriented Admin Executive to support day-to-day office administration and executive logistics, particularly for visiting senior management and overseas stakeholders.

Key Responsibilities

Executive Support & Guest Coordination

Coordinate travel-related arrangements for visiting senior management and overseas stakeholders, including flight bookings, hotel reservations, transportation, and itinerary coordination
Arrange local transportation such as airport pickups, car bookings, and business travel logistics
Support restaurant reservations, meeting arrangements, and hospitality coordination for senior leaders and guests
Provide on-site support for visiting executives to ensure a smooth and comfortable experience during their stay in Singapore

Office Administration

Manage office procurement including pantry supplies, office materials, and vendor purchases
Support administrative documentation, approvals, claims, reimbursement submissions, and expense tracking
Coordinate with vendors and service providers for office operational needs

Coordination & General Support

Assist with meeting room bookings, scheduling support, and internal coordination
Support ad hoc administrative tasks assigned by management or office leadership

Requirements

Diploma or Degree in Business Administration, Hospitality, or related disciplines
2-5 years of experience in office administration, executive support, hospitality, or customer service roles
Strong organizational skills with attention to detail
Good communication and interpersonal skills
Service-oriented, pleasant personality, and able to interact professionally with senior stakeholders
Familiar with Microsoft Office and basic administrative systems

Preferred

Experience supporting senior executives or international visitors
Familiar with Singapore restaurants, transportation options, hotels, and general business hospitality arrangements
Mandarin speaking ability is a plus for regional stakeholder support

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