Administrative Assistant

Responsibilities:

• Assist to process the application of site entry passes for all workers and staff
• Implement workflows and collate issue and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval
• Implement Project Document Management System and processes in accordance with company policies
• Ensure document submissions are in accordance and in compliance with project document formats and requirements
• Record issues and track location of control documents and drawings
• Ensure that current versions of all documents subject to revision are maintained and that the most up-to-date versions are distributed to the required project parties
• Coordinate the storage and archiving of project and company records
• Issue letters and receipts related to the documents in circulation
• Handle all administrative duties as assigned

Requirements:

• Diploma in Business Studies / Administration / Management or equivalent
• At least 5 years’ experience in a document control position in construction industry
• Proficient in Microsoft Office Application (Word, Excel, Power Point), Adobe Acrobat
• Strong communication and interpersonal skills
• This is a site-based position

Information provided in response to this job advertisement will be treated in strict confidence and be used for recruitment purpose only.