HR & Admin Assistant

We are seeking a proactive and organised HR Admin Assistant to join our team. This role involves end-to-end hiring, work pass administration, HR compliance support, and day-to-day HR coordination.

Job duties:

HR Support:

• Assist in HR functions across the employee lifecycle (onboarding, confirmation, documentation etc
• Maintain and update employee records, HR databases, and documentation
• Prepare employment contracts, HR letters, reports, and related documents
• Support employee onboarding, orientation, and offboarding processes
• Liaise with external partners, like insurance vendors, and ensure legal compliance
• Coordinate training arrangements and maintain training records and schedules
• Ensure proper filing, record keeping, and compliance with company policies and procedures

Administrative Support:

• Assist in work pass applications, renewals, and cancellations via WPOL
• Handle general office administration and support daily operations

Requirements:

• Diploma or Degree in Human Resources, Business Administration, or related field.
• 2-3 years of experience in recruitment or HR operations.
• Proven experience handling high-volume hiring.
• Experience in work pass administration and HR compliance is preferred.
• Experience from a recruitment agency or in-house HR role is welcome.
• Strong communication, coordination, and organisational skills.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Familiarity with MOM regulations and HR systems is an advantage.

EA Personnel Reg No: R1433735 Teng Wei Mun (Celest)