Executive/Senior Executive, GENS Legal (Personal Assistant)

Responsibilities:

• Maintain Legal and Corporate Secretariat records and databases (e.g. contracts, submissions, correspondence), ensuring accuracy, confidentiality, and audit readiness.
• Support the team in tracking timelines, coordinating with stakeholders, and closing administrative deliverables.
• Assist with Board meeting logistics and coordination, including paper collation, execution of documents, follow‑ups and filing.
• Coordinate with internal stakeholders and external parties on meeting scheduling.
• Handle payment‑related matters, including payment requisitions (manual or via Ariba).

• Manage the CLO’s office administration, including calendar management, meeting coordination, travel arrangements, and expenses.
• Liaise with executive support staff of other HODs to coordinate meetings and logistical arrangements.

Requirements:

• Minimum Diploma qualification.
• Candidates with no prior experience are welcome to apply.

• Proficient in Microsoft Office applications.
• Good communication skills.
• Meticulous, organised, and able to multitask effectively.