Personal Assistant (PA)

apartmentHLN Rubber Products placeKallang scheduleFull-time calendar_month 

Roles & Responsibilities

Key Responsibilities:

  • Assist the executive with both professional and personal tasks
  • Travel with the executive on business trips and manage related arrangements
  • Organize schedules, book appointments, and coordinate meetings.
  • Manage complex calendars, meetings, and communications for the CEO and team.
  • Provide real-time support to travelling executives, including scheduling, coordination, and follow-ups across time zones.
  • Arrange international and domestic travel, itineraries, and logistics.
  • Handle confidential documents, emails, and correspondence with absolute discretion.
  • Assist the CEO with household and personal tasks, including home maintenance, individual appointments, and errands.
  • Coordinate team meetings, internal logistics, and external engagements.
  • Support family office administration and light project work.
  • Handle personal matters to ensure smooth daily operations.
  • Manage end-to-end family travel arrangements, including complex multi-leg international flights, luxury accommodations, visa processing, ground transportation, fine dining reservations and leisure activities.
  • Schedule and coordinate personal as well as professional appointments and reservations.

Requirements:

  • Highly organized, detail-oriented, and trustworthy with confidential information.
  • Calm, polished, and adaptable under pressure.
  • Reliable, service-oriented, and detail-focused.
  • 3–5 years of PA/EA experience supporting senior management.
  • Minimum education: Diploma or equivalent
  • Excellent communication and multitasking skills
  • Prior experience as a PA or in supporting executives is a plus
  • Flexible and able to adapt to fast-paced environments.
  • Strong commitment and ability to provide support across varying time zones.
  • Professional demeanor and strong work ethic.
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