Executive, Business Operations & Adminstrative Support
Company description:
TÜV SÜD PSB previously known as PSB Corporation is a wholly owned subsidiary of TÜV SÜD AG. With a sterling record of over 50 years, TÜV SÜD PSB over the years has worked with companies across sectors to help them achieve business excellence.Today, we are at the forefront of partnering with companies to help them realize their Digital Transformation initiatives. To address the specific needs of safety, security, quality and sustainability, we work with stakeholders throughout the business life-cycle to provide an integrated approach.
TÜV SÜD PSB is accredited under the Singapore Accreditation Council Singapore Laboratory Accreditation (SAC-Singlas) Scheme to ISO/IEC Guide 25 (ISO/IEC 17025) and ISO Guide 65 (ISO/IEC 17065), and is also accredited by SAC for ISO/IEC 17021-1.
With a strength of over 500 employees in Singapore, we have extensive network of offices and labs across ASEAN - Thailand, Indonesia, Malaysia, Philippines and Vietnam to support your requirements across the region.
Job description:
We are seeking a highly organized and proactive individual to take on the role of Business Operations & Administrative Support. This full-time position plays a critical role in enabling smooth operational execution and providing comprehensive administrative support within a dynamic leadership environment.
Provide administrative support to Division Head, exercising confidentiality, tact, and diplomacy. This includes but is not limited to calendar management, scheduling business meetings, handling customer visits, making travel arrangements, and providing other administrative support.
Key Responsibilities
Division Support- Provide secretariat and administrative support to division, update of business contacts, coordinating appointments and supporting the Operations on billing and invoicing (as and when needed)
- Arrange travel itineraries, including bookings, visas, and accommodations, with attention to time zones and regional requirements
- Organize and prepare materials for meetings, conferences, workshops, and retreats, including room bookings, agendas, presentation decks and minutes
- Coordinate food arrangements for meetings, including snacks, lunch, and dinner reservations
- Track progress on key projects and ensure deadlines are met
- Draft and review correspondence, presentations, and communications for internal and external stakeholders
- Support division head on business and customer analysis
- Screen and direct calls, emails, and mail professionally and confidentially
- Manage expenses, medical claims, and other reimbursements
- Oversee procurement and inventory for division
- Plan and coordinate internal and external events in collaboration with HR and Marketing teams
- Any adhoc administrative requests when required
- Bachelor's Degree/ Diploma in related disciplines
- Min. 3 years of experience in administrative, executive support, or coordination roles
- Strong proficieny in MS Excel and PowerPoint would be highly advantageous
- Well-organized and able to multi-task in a fast-paced environment
- Tactful and service-oriented individual who possess initiative, strong planning skill in managing schedules and delivering deadlines
- Meticulous, efficient, resourceful, good interpersonal skills with ‘can-do' attitude