Personal Assistant

We are seeking a Personal Assistant to support the COO in managing day-to-day operations and ensuring the smooth coordination of business activities. The role requires discretion, sound judgment, strong organisational skills, and a proactive approach to handling sensitive and complex matters.

Job Responsibilities:

• Provide dedicated support to the COO and serve as the primary point of coordination for administrative matters
• Manage the COO’s calendar, including scheduling appointments, meetings, events, and business engagements
• Coordinate travel arrangements, including flights, accommodation, transportation, travel insurance, and itineraries
• Prepare meeting materials, take minutes, transcribe documents, and draft correspondence, reports, and other business documents
• Manage incoming calls, emails, and correspondence, and respond or follow up on behalf of the COO when required
• Handle confidential information and documentation with the utmost professionalism and discretion
• Coordinate meetings, workshops, seminars, and other corporate events, including logistical planning and execution
• Ensure the smooth operation of the COO’s office through effective organisation, record management, and administrative support
• Liaise with internal and external stakeholders on behalf of the COO as required
• Perform ad-hoc assignments and special projects as delegated by the COO

Job Requirements:

• Diploma or Degree in Business Administration, Secretarial Studies, or a related discipline
• Minimum 3–4 years of experience as a Personal Assistant, Executive Assistant, or in a similar role
• Strong organisational, time management, and multitasking skills
• Excellent communication and interpersonal skills
• High level of integrity, discretion, and professionalism in handling confidential matters
• Proactive, resourceful, and able to work independently under pressure
• Bilingual communication skills are preferred to support interactions with stakeholders, business partners, and external parties across diverse markets.
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint
• Flexible to work overtime and beyond regular office hours as required