Executive Assistant (Healthcare)

• Manage ED’s calendar, including scheduling meetings and appointments.
• Coordinate meetings, preparing agendas, taking minutes, following up on action items, and arrange catering when necessary.
• Dispatch out-going mails to other departments within the hospital, as well as to external parties.
• Distribute in-coming mails to the dept.
• Perform typing, sorting, filing, scanning, photocopying, and recording of documents and forms.
• Prepare routine correspondence, reports, and presentations.
• Coordinate special projects and initiatives as directed by ED. Liaise with other departments and external partners to facilitate project implementation and follow-up.
• Collate and update relevant data required by the department for purposes of cost management and improvement.
• Handle purchase and work requisition processes, from calling suppliers for quotation to submitting invoices to Finance for payment. Process expense reports for ED office.
• Prepare and submit claims and records for course claims, night allowances, leave and petty cash for department staff.
• Handle confidential and sensitive information with discretion and maintain confidentiality at all times.

• Collect and dispatch documents from/to areas within hospital premises.
• Requisite, control and maintain good utilization of office supplies in the department.
• Provide general administrative support to other team members when needed.
• Perform any other duties assigned by supervisor.

To find out more about this opportunity, please contact Lionel Liew at lionel.liew@gmprecruit.com.

We regret that only shortlisted candidates will be notified.

GMP Technologies (S) Pte Ltd | EA Licence: 11C3793| EA Personnel: Lionel Liew | Registration No: R1330693

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to GMP Technologies (S) Pte Ltd’s PDPA and e2i’s PDPA.