Office Administrator - Bukit Merah

Are you an organized and proactive professional with at least one year of proven administrative experience, eager to make a significant impact in a dynamic and thriving workplace? If you excel in organization, possess exceptional communication skills, and thrive in a multitasking environment, we invite you to join our team!

What We Offer:

• Impactful Role: Drive operational excellence in a vibrant, growing organization.
• Collaborative Environment: Work alongside a talented team that values efficiency and contribution.
• Career Growth: Opportunities to expand your expertise in a dynamic setting.

Key Responsibilities:

• Operational Management: Proactively oversee daily office operations, ensuring seamless administrative workflows, high data accuracy, and meticulous record-keeping.
• Administrative & System Support: Provide comprehensive support across various functions, including coordinating specialized administrative tasks for HR and payroll, and actively contributing to new system implementations or process improvements.
• Communication & Coordination: Serve as a central point of contact, effectively communicating with internal teams (HR, Finance, IT) and external stakeholders, while coordinating office activities, meetings, and internal events.
• Resource & Facilities Management: Manage office supplies, oversee mail and logistics, maintain office facilities, and liaise with building management.
• Confidentiality: Uphold the highest standards of confidentiality for sensitive information.

Requirements:

• Proven Administrative Experience: At least 1 year of demonstrable experience in an administrative or office support role, ideally with exposure to large-scale data handling or HR/payroll administration.
• Data Accuracy & Analysis: A meticulous approach with a proven track record of maintaining high accuracy in administrative tasks and the ability to analyze data using Excel skills and formulas.
• Process Improvement Mindset: Demonstrated ability to enhance operational processes and a willingness to adapt to and support new system transformations and implementations.
• Interdepartmental Collaboration: Experience effectively communicating and coordinating with various internal departments (e.g., HR, Finance, IT) to resolve issues and streamline operations.
• Facilities Oversight: Manage and coordinate office deliveries, security protocols, and ensure the optimal functioning of basic office facilities. Interact effectively with building management on facility-related matters.
• Inventory Management: Efficiently maintain and manage office and pantry supplies, anticipating needs and overseeing procurement.
• Mail & Logistics Management: Expertly collect, sort, and distribute daily mail, including managing postage and courier services.
• Onboarding & Offboarding Support: Play an active role in welcoming new team members by preparing workspaces, coordinating necessary resources, and providing comprehensive administrative support throughout their employee lifecycle.
• Access Management: Oversee the issuance and management of access passes for employees and visitors, ensuring security protocols are followed.
• Event Coordination: Independently organize and provide full support for company internal events and activities, from planning to execution.
• Ad-Hoc Support: Capably handle additional duties assigned by your supervisor, demonstrating adaptability and a commitment to fostering a collaborative and efficient work environment.