Operations & Administration Associate

Entropy Funds is a Singapore-based fund manager managing a Singapore-domiciled Variable Capital Company (VCC). We serve a select group of institutional and family office clients, primarily Japan-facing, and are seeking a committed, detail-oriented Operations & Administration Associate to join our lean team.

This is a multi-functional role that will evolve with the growth of the firm and offers clear progression toward licensing and/or front office responsibilities for the right candidate.

Key Responsibilities:

• Coordinate with service providers (fund administrator, custodians, auditors, legal, and compliance partners)
• Support fund operations including subscription/redemption tracking, NAV reports, audit requests, and compliance submissions
• Manage client onboarding, KYC/AML due diligence, and MAS-required documentation
• Liaise with Japanese-speaking clients and counterparties on documentation and reporting
• Prepare internal operational reports and maintain accurate record-keeping
• Assist in employment pass applications, payroll tracking, and general administrative matters
• Support project management for compliance, fund reporting, and internal infrastructure
• Contribute to the preparation of regulatory filings with MAS (e.g. Form 1, 7, 8A)
• Collaborate with the CIO and CEO on cross-functional projects related to investment and client operations

Requirements:

• JLPT N1 certification (business-level fluency in Japanese is essential)
• CFA Level I (minimum); Level II/III candidates preferred
• Completion of relevant CMFAS modules strongly preferred (e.g., M5, M6, M6A, M8, M8A, M9, M9A, 12, 1B)
• Bachelor’s degree or above, preferably in Finance, Economics, Accounting, or related fields
• 2–5 years of experience in fund administration, middle office, compliance, or audit
• Excellent written and verbal communication skills in English and Japanese
• Strong attention to detail and willingness to handle both strategic and hands-on tasks
• Ability to thrive in a lean, entrepreneurial, and intellectually demanding environment

Nice-to-Haves:

• Familiarity with MAS regulatory framework, SFA, VCC structure, and fund reporting cycle
• Experience with investor communication, LP onboarding, or client operations
• Prior experience with Bloomberg, Salesforce, Asana, Excel and other relevant tools

What We Offer:

• Opportunity to grow with a CMS-licensed firm managing institutional capital
• Exposure to cross-border fund operations and regulatory infrastructure
• A long-term role with potential to evolve into licensed representative or front office
• Retention-linked support for CFA Level III and CMFAS completion
• Tight-knit team culture with ownership, trust, and meaningful responsibility