Sales Support and Accounts Executive

Address: Blk 10, Ubi Crescent, #02-19, Lobby B, Ubi Techpark, Singapore 408564

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Job Summary

We are seeking a proactive and detail-oriented Sales Support and Accounts Coordinator to provide administrative and operational support to both the Sales and Finance functions. The successful candidate will play a key role in ensuring smooth sales order processing, customer coordination, invoicing, accounts administration, and general office support.

This position is ideal for individuals who possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

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What you will be doing:

• Provide administrative and coordination support to the Sales and Service team.
• Prepare quotations, sales orders, purchase orders, and related sales documentation.
• Process customer orders and ensure timely order fulfilment.
• Liaise with customers regarding order status, delivery schedules, and product information.
• Coordinate with internal departments to ensure smooth execution of sales transactions.
• Maintain accurate customer records and sales databases.
• Prepare sales reports, summaries, and other documentation as required.
• Support customer service activities by responding to enquiries and resolving routine issues.

• Issue invoices, credit notes, debit notes, and official receipts.
• Perform accounts receivable and accounts payable functions.
• Monitor customer payments and follow up on outstanding balances.
• Assist with bank reconciliations and financial record maintenance.
• Verify supplier invoices and supporting documents before processing payments.
• Maintain accurate accounting records and filing systems.
• Assist in month-end closing activities and audit preparation.
• Support the Finance team with ad hoc accounting and administrative tasks.

• Maintain proper documentation and filing systems for both Sales and Finance functions.
• Coordinate courier services, office supplies, and administrative requirements when necessary.
• Ensure compliance with company policies and procedures.
• Perform any other duties assigned by management from time to time.

Ideal Candidate:

1. Diploma or Bachelor's Degree in Business Administration, Accounting, Finance, Marketing, or related disciplines.
2. Minimum 1–3 years of relevant experience in sales administration and accounting, or a similar role.
3. Basic accounting knowledge and hands-on experience with accounts receivable / payable.
4. Proficiency in Microsoft Office applications, particularly Excel and Word.
5. Experience in AutoCount accounting system is an advantage
6. Strong communication and interpersonal skills.
7. Good organizational skills with the ability to prioritize and manage multiple tasks.
8. Meticulous, responsible, and able to work independently with minimal supervision.