Events Executive (Internship) - Yishun

Dear Future Colleague,

We work hard but play hard. We welcome crunch times and we celebrate all our events no matter good or bad (very once in a blue moon cos we’re only human right).

Here are 3 things you would probably want to know before submitting your resume:

1. About us: The Event Experience

After all, Experience Matters.

1. What are the main responsibilities of an event coordinator (intern)?

• Responsible for asssiting project manager in planning and coordinating details of events such as conferences, dinners, anniversaries, charity events, trade shows, sales meetings, business meetings and employee appreciation events.
• Ensuring deadlines and all work processes are adhered to, including costing for all events with detailed recording of receipts & expenditures (working with sales person with regards to costings).
• Interface with other departments, manage external suppliers, contractors, venue providers and all parties involved to ensure smooth coordination and execution of events;
• Coordinating part-time staffing requirements, hire, train, and conduct briefing if necessary for all part timers on event requirements & procedures;
• Liaising with external agencies to ensure law compliance - e.g. Police Entertainment Unit, FSB, BCA & etc;
• Work directly with design team to develop & coordinate all artworks; work closely with sales and marketing team and assist them in the projects.
• Ensure high level of customer satisfaction by delivering premium service;
• Accounts servicing including follow up and handle client enquiries, feedback, last minute requests, attending meetings, troubleshooting at events and ensure that all event requirements & itineraries run smoothly;
• Post-event evaluation (including data entry and producing reports), ensuring invoicing, unpacking, coordinating prompt returns / delivery to client and any other works necessary for the completion of the event.

Other Key Requirements:

• Able to work nights, weekends, PH and in accordance to event schedules when needed.
• Positive learning attitude and possess excellent writing, communications and organizational skills.
• A team player who is efficient, resourceful and meticulous.
• Able to multi-task & work independently under a fast-paced environment with tight deadlines and minimum supervision.
• Possess strong interpersonal skills and good customer service, able to listen to clients’ needs

1. How do I know if I am eligible to be an event coordinator at The Event Experience?

Here is a checklist to see if you are suited for the role:

• Has a keen interest in events
• Able to handle stress well
• Enthusiastic learner with a high level of self-discipline
• Basic Microsoft Office, Excel, and PowerPoint Skills
• Good work ethics and a good team player
• Basic phone etiquette is a must

As mentioned, at TEE, every one of our event is unique, hence, the learning opportunities here are endless.

We look forward to having you in our team.