Part Time admin & support
ES MANAGEMENT PTE. LTD. Yishun
Position: Part-Time Administrative & Support Assistant (Half day)
- Objective
- Scope of Services
- 1 Administrative Support
- Perform general administrative duties such as data entry, filing, and document management
- Prepare, format, and maintain reports, letters, and records
- Manage emails, correspondence, and basic communication on behalf of the company
- 2 Scheduling & Coordination
- Assist in scheduling meetings, appointments, and events
- Coordinate with internal team members and external stakeholders
- Maintain calendars and track deadlines
- 3 Financial & Documentation Support
- Assist in preparing invoices, quotations, and purchase orders
- Track expenses and maintain basic financial records
- Support document submission for compliance, licensing, or certification (if applicable)
- 4 Operations Support
- Provide support for daily business operations and project coordination
- Assist in procurement, vendor coordination, and follow-ups
- Maintain inventory records (if required)
- 5 Customer / Client Support
- Respond to basic customer or client inquiries
- Maintain customer databases and update records
- Support follow-ups on sales leads or service requests
- 6 Digital & System Support
- Maintain digital filing systems (e.g., cloud storage, CRM, spreadsheets)
- Update company databases and internal systems
- Assist with basic IT coordination (liaising with vendors if needed)
- Deliverables
- Accurate and timely completion of assigned administrative tasks
- Updated and organized documentation and records
- Weekly or monthly status reports (as required)
- Timely coordination and communication with stakeholders
- Working Hours
- Part-time basis: [e.g., 3–5 days per week / 4–6 hours per day]
- Flexible hours subject to business needs and mutual agreement
- Reporting Line
- Reports directly to: [Manager / Director / Business Owner]
- Works closely with internal teams and external partners
- Key Skills & Requirements
- Basic proficiency in Microsoft Office / Google Workspace
- Good organizational and time management skills
- Strong communication (written and verbal)
- Attention to detail and ability to multitask
- Prior administrative experience preferred
- Performance Indicators (KPIs)
- Timeliness and accuracy of work
- Responsiveness and communication effectiveness
- Ability to meet deadlines
- Quality of documentation and organization
- Confidentiality
- Maintain strict confidentiality of company information, financial data, and client records
- Duration
- Initial engagement period: [e.g., 3 / 6 / 12 months]
- Subject to review and renewal based on performance
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1. Objective
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