Operations Assistant

Job Requirements:

1. Asset & Inventory Support

• Assist in tracking medical, non-medical and facilities equipment.
• Maintain inventory records, tagging information, repair history and location logs.
• Support asset verification exercises and audits.

1. Documentation & Records Management

• File and maintain contracts, quotations, POs, invoices, maintenance and service reports.
• Ensure documents are properly organised for easy retrieval and audit purposes.

1. Kitchen & Food Safety Support

• Assist in kitchen audits and follow-up on non-compliance items.
• Raise Purchase Requisitions for kitchen supplies and consumables when required.
• Coordinate operational matters with dietitians and nursing teams.

1. Central Store & Consumables Support

• Assist in receiving deliveries, stocking, and issuing of medical, housekeeping and general consumables.
• Support and attend to ward or departmental requests.
• Assist in monthly consumable usage tracking and replenishment planning.

1. Facilities & Equipment Support

• Log and report facilities issues to operations executive (e.g. leaks, faulty lights, damaged fixtures).
• Support internal and external events and emergency preparedness activities.
• Assist in audit and inspection preparations (SCDF, NEA, MOH).

1. Maintenance Support

• Assist technicians in maintaining issue logs and repair records.
• Assist technicians in stock take and replenishment of stocks

1. General Administrative & Operational Support

• Assist in scheduling meetings with vendors and internal stakeholders.
• Prepare simple reports, update noticeboards and support staff briefings.
• Assist in any other related matters as set out by Head of Operations and Operations Executive.

1. Diploma or relevant certification in Business Administration, Supply Chain, Operations, or related fields
2. Minimum 1 year of experience in administrative or operational support.
3. Strong organizational and time management skills; able to multitask and prioritize effectively.
4. Proficient in Microsoft Office applications.
5. Detail-oriented and able to work independently.
6. Positive attitude and willingness to learn and adapt to changing demands.

We regret that only shortlisted applicants will be notified.