Programs & Operations Executive - Geylang

JOB TITLE:

Programs & Operations Executive

• ABOUT THE ROLE

The Ninja Lab is where fitness meets imagination — and every class is an adventure. As we scale up, we’re looking for a Programs & Ops Executive to help us bring structure, clarity, and consistency to our growing world of obstacle training, calisthenics, and movement-based enrichment.

This isn’t just admin. You’ll be the engine behind our programming systems — making sure that every weekly class plan flows smoothly, coaches are equipped and aligned, kids’ progress is tracked, and parents feel the magic too.

• YOUR MISSION

• KEY RESPONSIBILITIES

• Upload and distribute weekly class briefs to coaches (e.g., Jonin, Chunin, Genin)
• Ensure coaches follow the weekly lesson plans and key focus areas
• Sit in on classes and flag deviations, gaps, or feedback

• Maintain and update skill passports for each child
• Print, track, and file physical or digital progress tools
• Work with Admin to ensure accurate records

• Maintain Notion / Airtable templates and dashboards
• Update master term calendars, class schedules, and attendance data
• Help build coach SOPs (playbooks, cue sheets, lesson templates)

• Ensure weekly check-ins with Program Lead and Founder
• Help translate program updates into parent-friendly comms
• Chase down action items and keep the ops engine running

• Extremely detail-oriented and structured — you love ticking boxes and aligning moving parts
• A natural coordinator — persistent with follow-ups, and not afraid to nudge busy people
• Comfortable with digital tools like Notion, Airtable, Google Sheets (or willing to learn fast)
• Able to observe a class and spot what’s missing from the plan
• Bonus: Background in education, enrichment, fitness, or admin/ops for kids programs with a natural love for fitness
• WHAT YOU’LL GET
• Real ownership over a core part of Singapore’s most exciting ninja fitness concept
• FREE FITNESS CLASSES
• Close mentorship from founders — including weekly 1:1s
• A front-row seat to building the future of enrichment, fitness, and storytelling-based learning
• Competitive salary based on experience
• Opportunity to grow into Program Manager or Ops Lead within 12–18 months