Executive Assistant/ Librarian to Principal of School

apartmentONE WORLD INTERNATIONAL SCHOOL PTE. LTD. placeBukit Merah scheduleFull-time calendar_month10/6/25

We are an equal-opportunity employer and value diversity among our teachers, staff and students.

We are an IB Primary Years Programme (PYP) World School, a Cambridge International School and an IBDP School. All teaching positions require a high proficiency in spoken and written English, a degree, teaching qualifications and ICT literacy.

One World International School is committed to safeguarding and promoting the welfare of the children. We are committed to recruiting candidates who share this commitment to safeguarding.

Job Description

The Executive Assistant to the Head of School plays a pivotal role in the organisation of the School and assists the Head of School in the day-to-day work to ensure the smooth running of the office. This person is responsible for providing high-level confidential administrative, organisational and secretarial support and is expected to work autonomously to represent the Head of School and the School to internal and external stakeholders.

Overall Responsibilities

Managing day-to-day operations of the Principal of School.
Assist the Principal of School with Edutrust, CPE Audits.
Scheduling meetings, calendar and other appointments of the Principal of School.
Handle sensitive information in a confidential manner.
Organizing & maintaining files & records.
Co-ordination of staff events.
Maintain daily electronic documents on google shared drive.
Preparing & formatting information for internal & external distribution.
Record minutes of meetings.
Act as the primary contact between Principal of School and parents.
Collate and check staff claims/reimbursements for Principal of School's approval.
Organise Head of School claims for reimbursement.
Supervise the front office staff activities such as covering the receptionist duties if needed.

Qualifications & Requirements

Diploma or Degree in related field.
Minimum 2 years of relevant experience
International Schools working experience preferred
Preferred to have Edutrust, CPE Knowledge
Good command of English and Mandarin
Able to work independently with minimum supervision

Work Location: Central

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