Accounting & Purchasing Admin Assistant

Job Description

This position is responsible for dual duties in financial record keeping and inventory management. The candidate will report directly to the finance and logistics departments, following the company's financial and purchasing procedures to ensure accurate financial operations and timely supply of inventory.

Job Responsibilities

Acountant Responsibilities:

1. Record bank account inflows and outflows, ensuring accurate account details and performing monthly reconciliations, reporting to superiors promptly.
2. Manage store revenue, ensuring daily sales income is deposited into the company account on time.
3. Process store reimbursement requests and verify the validity of receipts.
4. Review and reconcile expenses from the previous month at the beginning of each month, recording the information in financial reports, and ensuring submission of the financial report before the 5th of every month.
5. Assist in monthly and annual financial data collection, preparing financial reports for superior approval.

Purchasing Responsibilities:

1. Develop monthly procurement plans based on inventory levels, ensuring adequate supply of major materials to prevent stockouts.
2. Manage the receiving and checking of purchased goods; communicate promptly with suppliers if there is a discrepancy in the quantity and recover the relevant funds.
3. Organize store material deliveries, ensuring the correct quantity is provided, and supply duplicate sales orders for signature and record-keeping.
4. Perform monthly stock-taking at the end of each month, calculating discrepancies in inventory, and process them once approved.
5. Regularly evaluate current suppliers and search for new, competitive purchasing channels.

• Diploma Certificate in Finance, Accounting, or related fields preferred.
• Previous experience in cashiering or purchasing is preferred.
• Proficient in Excel and other financial or inventory management software.
• Strong communication and coordination skills, with attention to detail in work.