Personal Secretary & Admin Assistant - Jurong East - ref. c20838519
Private Advertiser Jurong East Full-time
Personal Secretary & Admin Assistant
Contract: 3–6 Months (Renewable / Convertible to Permanent)Location: Vision Exchange, Singapore
Working Hours: Monday–Friday, 8:00 AM – 5:00 PMSalary: $2,500 per month, Start Date: Immediate or within short notice
About the Role
We’re looking for a highly organized, dependable, and detail-oriented Personal Secretary & Admin Assistant to support the management team in day-to-day operations.The role requires someone who enjoys creating structure, keeping things on track, and ensuring smooth coordination between tasks, people, and timelines.
Key Responsibilities
Executive & Personal Support- Manage and maintain the boss’s calendar, meetings, and daily schedule clearly and efficiently
- Track ongoing priorities, send timely reminders, and ensure deadlines are met
- Handle calls, messages, and emails and summarizing key points and action items
- Prepare meeting notes, to-do lists, and follow-up reports
- Assist with event coordination, travel planning, and basic personal errands when required
- Uphold confidentiality and professionalism at all times
- Maintain and update records, documents, and spreadsheets (Excel/Google Sheets)
- Liaise with staff, vendors, and clients to support ongoing projects
- Track and follow up on pending tasks to ensure completion
- Assist in HR/admin work, interview scheduling, onboarding, attendance, and claims
- Support day-to-day operational and office management needs
- Excellent organizational and communication skills
- Able to simplify and structure information for clarity
- Strong sense of responsibility and follow-through
- Proficient in Microsoft Office / Google Workspace
- Calm under pressure and able to handle multiple tasks independently
- Prior experience as a Personal Assistant, Executive Secretary, or Admin Executive preferred
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