Business Operations Associate

Role Description

The ideal candidate thrives in a busy professional environment and is comfortable working in a small entrepreneurial company. We’re looking for someone hardworking, observant, detail-focused, with a strong sense of ownership, a mature outlook, and a positive attitude — someone ready to contribute to the firm’s success as a true team player.

We open to considering candidates in both Singapore and Hong Kong.

Key duties include, but are not limited to:

Business Operations and Office Management Support:

• Support daily office operations to ensure smooth workflow.
• Manage scheduling, calendar coordination, room bookings, and meeting setups.
• Oversee office supplies, equipment, and vendor relationships.
• Prepare materials for meetings and presentations.
• Assist with travel bookings and expense claim processing.
• Arrange courier services and maintain filing systems.
• Coordinate basic IT support and equipment tracking.
• Support and coordinate office fitout works, liaising with contractors and ensuring minimal disruption.
• Ensure compliance with company policies and health & safety standards.
• Maintain office cleanliness and provide cover for the Office Manager when needed.
• Provide ad-hoc administrative support as required.

Event Management:

• Assist in coordinating team events and internal initiatives.
• Support preparation for roadshows and client meetings, including logistics and venue arrangements.
• Manage end-to-end event coordination and act as main contact.
• Build and maintain supplier and venue relationships.
• Oversee event execution, vendor liaison, and problem-solving on the day.
• Track event budgets and liaise with Finance on invoicing.

Recruitment Support:

• Assist with recruitment processes across Asia offices, coordinating with People team and stakeholders to schedule interviews and book meeting rooms.
• Support work pass applications where needed.
• Assist with onboarding new hires, scheduling induction sessions, and ensuring IT equipment is set up and desks are ready.

Other:

• Be responsible for ensuring all information security processes, policies and procedures are adhered to and any issues or concerns are raised with the Cyber Security team
• Ensure full compliance with all local data protection regulations and privacy controls, and any related issues are raised via the appropriate channels

Key Requirements

This is a very hands-on role. The successful candidate will ideally:

• Have strong verbal and written communication skills, comfortable liaising with team members at all levels of seniority.
• Be highly organized with strong attention to detail and resourcefulness.
• Manage deadlines effectively and handle conflicting priorities simultaneously.
• Be flexible and quick to adapt to changing situations.
• Exhibit good problem-solving skills with a calm, can-do attitude.
• Be a self-starter who also thrives in a collaborative, team-focused environment with an entrepreneurial mindset.
• Have prior experience in a similar role, preferably within a corporate office setting.
• Have a good working knowledge of Microsoft Office, especially Outlook, Excel and preferably PowerPoint, with a willingness to improve these skills.

Benefits

Partners Capital is committed to being a great place to work. We are focused both on wellbeing and professional growth. You can expect professional development and career progression opportunities, competitive compensation, exceptional benefits and a flexible “results-focused” working model.

We also champion a variety of social events.

Contact Details

Please send your CV and cover letter to [email protected] with the subject “Business Operations Associate, Singapore”.