Senior Procurement Officer / Procurement Officer (Temporary Covering 12 Months))

Job Description & Requirements

The temporary Senior Procurement Officer / Procurement Officer will manage procurement activities, ranging from small-value purchases to Invitations to Quote (ITQs). This role will involve close collaboration with the Assistant Manager of Procurement and the Finance Director to help the institution achieve its operational and strategic goals through efficient resource management and adherence to procurement policies.

• Manage and support end-to-end procurement processes, providing guidance to internal requestors on procurement policies and procedures.
• Prepare and review procurement documents for approval, publication, evaluation, and award, ensuring transparency and compliance with the school’s procurement policies and the Government Instruction Manual (IM).
• Carry out procurement transactions using GeBIZ, including publishing quotations, issuing Purchase Orders (POs), raising awards, and managing contract documentation.
• Work closely with internal stakeholders to manage contracts, ensuring accurate tracking and timely fulfilment of procurement requests.
• Maintain proper records of procurement activities, including document filing and information collation, to support audit and compliance requirements.
• Assist in reviewing and enhancing procurement processes to improve efficiency and support organizational objectives.
• Support general administrative functions and carry out ad-hoc duties as assigned.

• Diploma or Degree in Business, Supply Chain Management, or a related field.
• Knowledge and experience in government procurement procedures and the procurement system (GeBIZ) is preferred. However, fresh graduates and candidates without experience but with strong analytical skills, a willingness to learn, and familiarity with procurement processes are welcome to apply.
• Excellent problem-solving skills with a meticulous eye for detail.
• Proactive, self-motivated, and capable of working independently or collaboratively in a team.
• Excellent communication and interpersonal skills, with the ability to influence stakeholders across all levels.
• Strong organizational skills and the ability to manage multiple priorities efficiently.