Part-Time Admin Assistant (basic finance)

Roles & Responsibilities

If you’re someone who enjoys keeping things in order and supporting a creative team behind the scenes, we’d love to hear from you.

Job specifications:

• Permanent Part Time (2-6pm daily)
• Hybrid culture (Office + WFH)

Administrative Duties:

• Manage general office operations – filing, procurement, correspondence
• Maintain and organize company documents, contracts, and records
• Support HR functions like staff onboarding, leave tracking, and benefits
• Liaise with external vendors, government agencies, and service providers
• Assist in planning meetings, events, and company logistics
• Simple in-office duties like scheduling cleaner, answering calls, etc.

Finance Duties:

• Prepare and issue quotations, invoices, and delivery orders for client projects (mainly graphic design services)
• Track client-issued POs and ensure accurate billing based on agreed terms
• Liaise with external vendors (e.g., printers, freelancers) — track their POs and DOs when needed
• Maintain simple financial records and ledgers
• Handle staff reimbursements
• Assist with vendor communications and payment processing
• Ensure timely documentation and work with external accountants and support documentation for audits or reporting
• Ensure internal approval flows and maintain proper records for expenses
• Other ad-hoc duties as assigned

Requirements:

• Singaporean citizens or Permanent Residents (PRs) only
• Diploma or Certificate in Finance, Business Admin, or a related field
• At least 2 years' experience in a similar admin + finance role
• Familiar with handling quotations, POs, and invoicing for service-based work
• Familiar with Google Workspace (Sheets, Docs) and Microsoft Office
• Experience with Xero (or similar accounting software)
• Strong sense of responsibility and confidentiality
• Good communication skills and a team-oriented attitude
• Strong attention to detail and have neat organizational skills
• Good written and verbal communication skills (English)

Bonus Points

Experience in a design-related industry (graphic, interior, architecture, etc.)

Requested Info

Work experiences and job responsibilities

Education background

Reason for leaving current workplace

Date of availability