Administrative & Operations Executive (Up to 3600 per month) - Toa Payoh

Location: Central

Monday to Thurs: 8.30am - 6:00pm, Friday: 8:30am - 5:30pm

Contract: 12 Months

Role Overview

In this role, you will help ensure the smooth execution of key office functions, from processing applications and coordinating mediation/hearing sessions to managing documents and supporting daily operations.

This position offers an excellent opportunity to gain hands-on experience in a dynamic, fast-paced environment that values professionalism, attention to detail, and teamwork.

• Process and track applications, including preparing materials and taking accurate notes during mediation or hearing sessions.
• Support ongoing projects and administrative tasks assigned by management to enhance workflow efficiency.
• Prepare and dispatch official documents to relevant parties and stakeholders in a timely manner.
• Coordinate logistics for mediation/hearing sessions, including setting up rooms and providing on-site support when required.
• Assist at the reception counter or perform case officer duties when needed, ensuring a positive and professional experience for all visitors.
• Organise and maintain records by packing, shelving, and digitising completed files to support proper documentation and retrieval.

• Diploma or Degree in any discipline.
• Strong Organisational and Communication skills, with keen attention to detail.
• Proven ability to handle multiple tasks efficiently while maintaining accuracy.
• A proactive, reliable, and adaptable team player who takes initiative to support smooth operations.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).