Administrative Assistant (1 year contract) - Toa Payoh

This role is crucial in ensuring the seamless day-to-day operations of the newsroom, contributing to the efficient management of both editorial and business functions.

Responsibilities:

• Administer procurement, payment, and billing processes, ensuring timely processing while adhering to organizational policies. This includes efficiently managing payment requests for contributors, content producers, and external vendors.
• Provide logistical and specialist support to various teams, including managing mailboxes and inquiries, coordinating staff rostering, and overseeing travel arrangements for both journalists and non-editorial staff.
• Collaborate closely with editorial and corporate teams to ensure seamless newsroom operations, including supporting new joiner onboarding, ensuring smooth transitions for new hires, managing contracts, and providing essential supplies for daily operations.

Requirements:

• Diploma holder with relevant experience in administrative operations, support, or related fields, ideally within a fast-paced environment.
• Fluent in both English and Chinese, with strong written and verbal communication skills to ensure clear, concise, and effective communication across teams and stakeholders.
• Ability to efficiently manage multiple tasks in a high-pressure, dynamic environment, applying a service-oriented, proactive approach to ensure smooth workflows, provide critical support, and enhance operational efficiency across editorial operations.
• Demonstrates a positive attitude to expanding role functions, and embracing new challenges while maintaining flexibility and a results-oriented approach.
• Proficient in using productivity tools like Google Suite - Sheets, Docs, Slides.
• Flexibility to work in shifts to accommodate operational needs.