Sales Admin / Administrative Assistant

Sales Admin / Administrative Assistant

• Provide comprehensive administrative support to the sales team, including managing calendars, scheduling appointments, coordinating meetings, and preparing correspondence.
• Handle customer inquiries via phone and email, ensuring timely, accurate, and professional responses while escalating issues when necessary.
• Assist in the preparation of sales proposals, presentations, reports, quotations, and other sales-related documentation.
• Process sales orders, generate invoices, track shipments, and coordinate with logistics to ensure timely delivery of products and services.
• Maintain and update customer records, sales databases, and administrative documentation with accuracy and confidentiality.
• Support lead generation activities and follow-up communications with customers and prospective clients.
• Coordinate with vendors and suppliers for other operational requirements.
• Manage office administrative duties, including filing, data entry, document management, and handling incoming and outgoing correspondence.
• Assist with basic bookkeeping tasks such as processing invoices and payment documentation.
• Collaborate effectively with internal departments to ensure smooth operational flow and efficient communication.
• Communicate professionally in both English and Mandarin to liaise with internal teams, suppliers, and clients.
• Demonstrate strong organizational skills, attention to detail, multitasking ability, and a proactive approach in a fast-paced working environment.

• Entry-level candidates are welcome to apply.
• Diploma or equivalent qualification in Business Administration, Sales, or a related field.
• Prior experience in sales administration, customer service, or office administration will be an added advantage.
• Proficient in Microsoft Office applications such as Word, Excel, and PowerPoint.
• Good communication and interpersonal skills.
• Ability to work independently and manage multiple tasks efficiently.
• Positive attitude, willingness to learn, and strong sense of responsibility.
• Fluent in English and Mandarin (spoken and written) to support communication with Mandarin-speaking clients and stakeholders.