Office Manager (6 months contract)

If you are looking for a role where your interpersonal skills and attention to detail will be truly appreciated, this is the perfect opportunity to grow your career.

What you'll do:

• Maintain the switchboard by screening all incoming phone calls and keeping the telephone directory up to date so that communication flows smoothly throughout the office.
• Oversee daily administrative functions including courier services, mailing, ordering supplies, and managing pantry stocks to ensure an organised and well-equipped workspace.
• Arrange refreshments for meetings and seminars while managing meeting agendas and following up on open issues to facilitate productive gatherings.
• Order stationery, name cards, office supplies, and maintain tidiness in both office spaces and meeting rooms to create a welcoming environment for staff and visitors.
• Ensure timely input of invoice trackers and update company organisation chart flow boards so that records remain accurate and current.
• Set up workstations, lockers, designated seats for new joiners, prepare materials for board meetings, and coordinate gift baskets or wreaths for employee milestones or bereavements.
• Send EDM emails during festive seasons, create purchase orders (PO) on D365, receipt PO transactions, and coordinate planning for events such as townhalls, charity fundraisers, or year-end parties.
• Support business generation activities in Singapore by assisting with bids & proposals as well as providing final accounts printing support to project & cost management teams.
• Manage onboarding processes for new hires including exit clearance forms while overseeing company calendar movements and booking meeting rooms efficiently.
• Handle tenancy agreements including renewals and ongoing matters; ensure secure operations within an efficient work environment; perform ad-hoc duties as assigned.

What you bring:

• Your proven experience in office administration enables you to manage multiple tasks efficiently while maintaining a pleasant atmosphere for colleagues.
• Your excellent interpersonal skills allow you to collaborate effectively with team members at all levels of the organisation.
• Your strong organisational abilities help you keep track of supplies, schedules, invoices trackers and ensure smooth day-to-day operations.
• Your knowledge of ISO9001:2008, ISO14001:2004 or ISO 45001:2018 standards supports compliance within the workplace environment.
• Your proficiency with digital tools such as D365 ensures accurate purchase order creation and transaction management.
• Your event coordination experience allows you to plan successful townhalls, charity fundraisers or year-end parties that foster team spirit.
• Your attention to detail ensures that onboarding processes are seamless for new hires while exit procedures are handled considerately.
• Your ability to manage tenancy agreements demonstrates your understanding of property-related matters within an office context.
• Your flexibility enables you to take on ad-hoc duties with enthusiasm while supporting business generation activities.

What sets this company apart:

By joining this team you become part of a network that celebrates diversity encourages growth leadership-and always puts people first.

What's next:

If you are seeking an opportunity to make a meaningful contribution within a supportive and collaborative team environment, this Office Manager role may be an excellent fit.

Apply today via the link below to take the next step in your professional journey.

Do note that we will only be in touch if your application is shortlisted.

Robert Walters (Singapore) Pte Ltd

ROC No.: 199706961E | EA Licence No.: 03C5451

EA Registration No.: R23112536 Eleanor Tan