Assistant Director, Corporate (Operations)

Job Responsibilities

The Corporate office supports MOHT’s programme teams and members in the planning and delivery of key shared services – e.g. Planning, Procurement, Billings, Corporate Administration, Corporate IT, and Organizational Development.

• Lead, drive and enhance Procurement, Billings, and Corporate Admin services
• Procurement) Vendors, third parties, and commercial-related management across the various procurement tools on Power Apps (e.g., Small Value Purchase, RFQ, RFP). This includes serving as the covering Procurement administrator for the e-Procurement platform account like SESAMi.
• Billings) Claims and Finance-related support, processes and operations on Power Apps – back-to-back process and compliance assurance as well as effective responses in the event of discrepancies.
• Corp Admin) This includes the management of office environment, facilities, and non-IT equipment management, support, maintenance, and upgrades.
• Co-lead with Director Operations in preparation for MOHT corporate audits. Areas include procurement, grants management, and fixed asset management.
• Co-lead with Director Operations to review and update MOHT Corporate Operating Policies (COP) which also fulfil audit needs.
• Co-lead with Director Operations on infusing automation and Generative AI into our corporate processes to strive for maximum efficiency and effectiveness in how Ops team support the various project teams.
• Lead process improvement initiatives and use Power applications to do so.
• Collaborate with Deputy Director (Corporate IT) on key enterprise IT initiatives, especially IT activities that relate to general admin services like staff lifecycle management.
• Undertake any other duties as assigned.

• Bachelor’s/ Master’s Degree
• At least 10 years of experience working in the equivalent operations and administrative roles, inclusive of 5+ years’ leadership and managerial experience
• Strong experiences and competencies with a proven track record of managing operational teams and service value delivery
• Good interpersonal, people engagement skills and team-building strengths.
• Sharp problem-solving skills with attention to details.
• Clear and concise oral and written communication. Ability to work independently. Determined, resourceful and adaptable individual with the ability to thrive in ambiguity.
• Results oriented / self-directed ability to drive change in unstructured environment. Strong commercial and business acumen.
• Ability to track multiple ongoing work-streams and projects meticulously, and to meet tight deadlines while remaining flexible and adaptable.
• Technology-savviness with proficiency in Microsoft Suite, including the desire to master Power Apps, Power Automate, and Power BI.