Geylang - Administrative Assistant & Receptionist
CITY BALLET ACADEMY PTE. LTD. Geylang Permanent
About Us:
City Ballet Academy is a renowned private enrichment dance school offering top-tier dance education to students of all ages. With a strong emphasis on nurturing talent and fostering a love for dance, our academy is dedicated to providing an inspiring and professional learning environment.We are currently seeking an organised and dynamic Administrative Manager to join our team.
Job Description:
The Administrative Assistant & Receptionist will play a key role in the smooth operation of the academy, supporting daily administrative tasks, supporting students, parents, and faculty, and ensuring a positive experience for all stakeholders.The ideal candidate will be a detail-oriented and proactive individual with excellent organisational and communication skills.
Key Responsibilities:
- Support day-to-day administrative functions, including student registration, scheduling, and record-keeping.
- Serve as the primary point of contact for student and parent inquiries.
- Coordinate with instructors to manage class schedules, student progress reports, and other essential communications.
- Support billing, invoicing, and payment tracking, ensuring timely and accurate processing.
- Support events such as performances, examinations, competitions, and special programs, working closely with the academy’s Directors, faculty and staff.
- Ensure that the studio facilities are well-maintained and that supplies are stocked and available.
- Assist in marketing and promotion efforts, including managing social media accounts and updating the academy website.
- Collaborate with Directors on strategic initiatives for the growth and success of the academy.
Requirements:
- Proven experience in an administrative and receptionist role.
- Excellent interpersonal and communication skills, with the ability to work effectively with students, parents, and staff.
- Strong organisational skills and attention to detail.
- Ability to multitask and manage multiple priorities in a fast-paced environment.
- Familiarity with office management software (e.g., Microsoft Office, Google Workspace) and online registration systems.
- A passion for the arts, dance, or education is a plus.
- 40 hours (5 days) work week.
- Working hours: Tuesday
- Thursday 12.30pm
- 9.30pm, Saturday and Sunday 9am
- 5.30pm (Monday and Friday off).
- Weekend allowance entitlement.
Salary & benefits:
- SGD 3,300 (before weekend allowance)
- Weekend allowance of $50 per day
- Medical benefits
- CPF
- Be part of a vibrant and creative community.
- Opportunity to grow within a dynamic organisation.
- Competitive salary and benefits.
Interested candidates are invited to send their resume and a cover letter outlining their qualifications and interest in the position.
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