Toa Payoh - Executive Assistant

You will need to be computer literate, polite, supportive and self-motivated.

The ideal candidate should be well organised, have great time management skills, be enthusiastic and well presented, with a keen eye for detail, ability to multi-task and be able to act without guidance. A flexible and helpful nature is essential in providing personalised and timely support to our leadership team.

Key Duties:

• Administrative and secretarial support to the global principal and senior management team
• Proactively manage the diary and schedule appointments with the global principal
• Managing monthly billing and tracking monthly outgoing invoices and payments.
• Processing and tracking of intercompany and external consultants' invoices.
• Dealing with communications and acting as the point of contact among management, team members, clients and other external partners
• Organisation and management of international business travel and visas
• Assisting the in-house and external marketing and public relations teams including the procurement of marketing material: printing and other collateral etc.
• Support NBD in general administration, reporting input/generation and RFP preparation
• Assistance in organising and maintaining the office filing system, library and databases
• Assist in day-to-day functioning of a progressive and well-presented studio
• Provide ad-hoc translation assistance and support for our Chinese clients/projects/initiatives

Key Skills:

• Proficiency in Microsoft Office Suite. Working Knowledge of Adobe Indesign would be advantageous
• Professional attitude and appearance
• Solid written and verbal communication skills
• Excellent organisational skills
• Multitasking and time-management skills, with the ability to prioritise tasks
• An interest in interior design

Required Experience:

• Work experience as an executive assistant, secretary or similar administrative role: minimum three year’s experience
• Prior experience in a creative environment would be an advantage