Executive Assistant - 12 Months Contract - Geylang

Job Title: Executive Assistant (12 Months Contract)

The ideal candidate is a strong communicator, adept at anticipating needs, managing multiple priorities, and seamlessly coordinating across various internal and external stakeholders.

Key Responsibilities:

• Coordinate and support meetings, including logistics, note-taking, action tracking, and content preparation.
• Manage multiple complex calendars, resolving scheduling conflicts and prioritizing strategic commitments.
• Organize travel arrangements (flights, hotels, transport, itineraries) for senior leaders.
• Plan and execute logistics for special events such as team off-sites, all-hands, and leadership sessions.
• Prepare, reconcile, and submit expense reports; manage procurement requisitions and contract processing.
• Understand team budget allocations and assist in budget tracking and reporting.
• Assist with project coordination (e.g., timelines, documentation, stakeholder follow-ups).
• Oversee weekly and quarterly team reports; maintain email distribution lists.
• Serve as the point of contact for workplace and facility needs.
• Train and mentor new administrative assistants, as required.
• Partner cross-functionally with HR, Finance, Legal, and Workplace Services teams.
• Maintain high standards of discretion and confidentiality.
• Optimize administrative processes to reduce redundancy and improve efficiency.

Qualifications:

• Minimum of 5 years of experience in a senior-level administrative support role.
• Strong organizational, communication, and time management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and cloud-based tools such as SharePoint.
• Experience working with confidential and sensitive information.
• Ability to work independently in fast-paced, dynamic environments.

EA Licence Number, 08C5248