Purchasing Operations Admin - Punggol

About NEFERTI

Named after Queen Nefertiti, an enduring icon of beauty, NEFERTI is an affiliate of Henatenn Holdings established in 2010. It provides omni-channel supply chain management solutions for beauty and lifestyle products, with a diverse team of over 70 based in Singapore.

NEFERTI manages a wide-ranging portfolio—from skincare and cosmetics to household items and beverages—serving markets including China, Japan, UAE, the US, and Southeast Asia. Its strong distribution network and local expertise make it a preferred partner for brands seeking regional growth.

As a trusted backend enabler, NEFERTI powers multiple e-commerce platforms, overseeing sourcing, inventory, fulfilment, and marketing. Its advanced warehousing and digital tools continue to drive innovation, efficiency, and competitiveness across its network.

Purchasing Operations Administrator

About the role:

Purchasing Support:

• Consolidation from various departments their procurement needs and requirements.
• Receipt scanning process and performed well with high accuracy in receipt data entry.
• Proactively enhanced the current receipt scanning progress by simplifying and shorten the time in scanning.
• Process and assist Purchaser to issue purchase orders with accuracy and timeliness.
• Maintain up-to-date records of supplier contacts, quotations, and agreements.
• Assist in price comparisons and product sourcing research (non-trade product)
• Prepare procurement reports and summaries for internal stakeholders.
• Handle general administrative duties related to the procurement function.
• Maintain procurement strategies to optimize cost and efficiency (non-trade product)
• Support Management Sourcing from order management to delivery.
• Maintain accurate records of procurement activities, contracts, and supplier performance.
• Resolve procurement-related issues and discrepancies in a timely and efficient manner.
• Continuously look for opportunities to streamline and improve procurement processes.

• Help prepare documentation for procurement negotiations and supplier onboarding.
• Address basic supplier queries and escalate complex issues to the Procurement Manager.

• Ensure accurate data entry and record-keeping of procurement transactions.
• Maintain organized digital and physical filing systems for procurement documentation.
• Support in compiling procurement reports, pricing comparisons, and inventory summaries.

• Diploma in Business, Supply Chain Management, or a related discipline.
• 1–2 years of experience in a purchasing, admin, or procurement support role.
• Proficiency in Microsoft Office (especially Excel – sorting, formulas, filtering).
• Familiarity with procurement or ERP systems is an advantage.
• Good communication skills and ability to liaise with internal teams and external partners.
• Strong attention to detail and accuracy in handling documentation and data.
• Positive, proactive attitude with a willingness to learn and support team initiatives.
• Knowledge or interest in the beauty industry is a plus.
• Proficient in English; Mandarin is a plus for liaising with regional suppliers.

• Exposure to international suppliers and trading operations.
• A dynamic and collaborative work environment.
• Opportunities to grow within the supply chain function.
• Staff discounts on beauty and personal care products.