Assistant Exhibitions Planner (2-year contract)

The Assistant Exhibitions Planner plays a pivotal role in assisting the Programmers in the execution and delivery of our visual arts programmes and projects in Esplanade.

KEY RESPONSIBILITIES

Exhibition programmes / Projects

Visual Arts Exhibitions

• To assist Programmers/ Senior Exhibitions Planner/ Producer / Head of Visual Arts with management relating to programmes and Visual Arts related project: These include, but are not limited to:
• On-site studio visits with the respective programmers/ producers
• Preparing production schedules and timelines; Studying through artists riders and needs, to prepare what is needed for the upcoming shows, that includes scheduling of external manpower and internal crew.
• Checking out on technical feasibility of exhibitions in consultation areas of expertise such as the various technical managers and external expertise contractors;
• Working towards/ Maintaining the high quality presentation of artworks;
• Regular checking and maintenances of artworks;
• Regular maintenances of Visual Arts spaces, which includes upkeeping the storage spaces;
• Labels and signages and all related information to the exhibition be clearly communicated to the public.
• To co-ordinate loading in and loading out of artworks with external contractors;
• To co-ordinate and implement all aspects relating to exhibitions/ projects and decorations of festivals at Esplanade;
• To liaise with Logistics team for artist passes.
• To assist with Programmers/ Producers with other administrative matters such as liaising with Logistics for hotels, transportations, letters, freights, clearances, quotations, etc.
• To arrange with internal departments for security purposes or cleaning-up purposes at exhibition spaces.
• To arrange to document artwork, and to ensure that the documentation is stored properly within its designated central archival system.

• To develop and implement standard operating policies and procedures/manuals pertaining to exhibition logistics involved in the presentation and commissioning of artworks or decorations by Programming Department.
• To streamline and work with the Programmers/ Producers/ Department Head to ensure that all terms in artist contracts particularly those pertaining to exhibition logistics including labels, timings, artist's schedules and any follow-up regarding publicity materials from artists, floorplans, invoices, payments and all aspects of exhibition presentations are thoroughly fulfilled

• Diploma or degree from the related field.
• Good organisational ability
• Good interpersonal and communication skills
• Familiarity / experience with liaising with artists and logistics of handling and presenting formal exhibition aesthetic & knowledge of general overall maintenances of exhibitions are important.
• Irregular working hours and hands-on work will be necessary

If you are keen to apply for this position and satisfy the requirements, please apply with your resume indicating your current and expected salary as well as details of your experiences.

We thank you for your interest in the position and Esplanade. Only shortlisted applicants will be notified.