Purchasing Assistant / Executive

JOB RESPONSIBILITIES:

• Monitor purchasing activities and approve Purchase Orders (PO) within the designated approval limit.
• Request catalogue submissions upon requested by Purchasing Manager / Project
• Manager request for new project awards.
• Receive and evaluate PO Requisition Forms (PRF) from site before processing orders.
• Source, compare, select and negotiate with existing/potential new suppliers for materials, equipment and services.
• Evaluate supplier quotations and negotiate best terms, prepare price comparison sheet.
• Prepare Purchase Order (PO) / Letter of Intent (LOI).
• Monitor and control purchasing budgets, identify and implement cost-saving opportunities.
• Coordinate with inventory and warehouse teams to manage stock levels effectively.
• Submit quarterly and annual HQ Stock Take Report to finance dept.
• Collaborate with cross-functional teams to align procurement with operational requirements.
• Update and maintain record for ISO documentation standard.
• To consolidate Sub-Con materials and submit back charges document to finance by monthly.
• Check invoice and Delivery Order, unit rate against PO via e-invoicing system.
• Explore new suppliers with better quality, price, service and commercial terms.
• Perform Ad-Hoc duties assigned by Procurement Manager for reporting matters.

REQUIREMENTS:

• Minimum Diploma qualification or equivalent.
• At least two (2) years of relevant experience in procurement.
• Experience in the construction industry and in facilities management will be advantageous.
• Familiarity with the Doxa System is an added advantage
• Good negotiation skills and able to establish good rapport with suppliers
• Capable of multitasking and work independently with minimal supervision
• Able to commence work within short notice will be an advantage.

• Structured on-the-job-training to support your learning and development.
• Clear career progression opportunities within the Procurement functions.
• Supportive team environment with hands-on exposure to end-to-end Procure operations.
• Excellent opportunity to build and develop a rewarding career in Procurement.