Corporate Secretarial Director - Toa Payoh

Our client, a reputable global professional services firm, is seeking a dynamic Corporate Secretarial Director to lead their growing team.

• Drive business growth and strengthen the company’s market presence within the corporate secretarial and related professional services industries
• Identify and develop new business opportunities while maintaining strong, strategic relationships with key stakeholders
• Promote and cross-sell the firm's services, collaborating with business heads and other stakeholders to engage prospective clients
• Lead, coach, and develop a high-performing team of corporate secretarial professionals
• Ensure consistent, high-quality service delivery to all clients
• Advise management on regulatory changes and implement required policy and process updates
• Oversee a diverse portfolio of corporate secretarial clients, ensuring exceptional service delivery.
• Advise clients on statutory compliance, company structure, administration, and related matters.
• Build long-term client relationships by understanding their needs and delivering tailored solutions.
• Foster strong internal collaboration across departments and with key business stakeholders.
• Act as the named Company Secretary for designated clients
• Oversee the full spectrum of corporate secretarial matters, including company incorporations, foreign branch/representative office registrations, company strike-offs, and preparation of directors’/shareholders’ resolutions
• Ensure accurate maintenance of statutory registers and client records.
• Organise board and shareholders’ meetings; prepare and review resolutions, minutes, and statutory records in compliance with regulatory requirements
• Review and enhance corporate secretarial processes and policies, aligning with corporate governance best practices
• Drive process improvements to boost operational efficiency and client satisfaction.
• Streamline workflows to effectively manage high-volume portfolios
• Advise management and the Board on corporate secretarial and governance matters
• Ensure full compliance with all applicable laws, regulations, and industry standards.
• Stay updated on regulatory changes (e.g., Singapore Companies Act 1967) and implement necessary policy and procedural adjustments.
• Liaise with regulatory authorities to ensure timely and accurate reporting
• Other duties as assigned

• Bachelor’s Degree in Commerce, Accounting, Law, or a related field
• ICSA/CSIS/SAISCA qualification is mandatory
• Minimum 15 years’ experience in corporate secretarial, including at least 5 years in senior management
• Must qualify as a Registered Qualified Individual (RQI)
• Proven leadership in managing teams and Singapore private company clients
• In-depth knowledge of the Companies Act, statutory regulations, Memorandum & Articles of Association, and Shareholders’ Agreements
• Strong understanding of Singapore Corporate Governance and secretarial best practices
• Excellent leadership, analytical, problem-solving, and decision-making skills
• Effective communication and interpersonal abilities
• Proficient with corporate secretarial software (e.g., Viewpoints) and MS Office