Administrative Executive (Project & Data Support) – 1-Year Contract

Position Title: Administrative Executive (Project & Data Support) – 1- Year Contract

• 5-Day Work Week, Work-Life Balance
• Convenient Location Near MRT
• Meaningful Work Supporting Mental Health Services

The Role:

• Provide end-to-end administrative support to the team, including meeting coordination and follow-up actions.
• Organize and manage events or meetings independently, ensuring all materials are well-prepared in advance.
• Take clear, concise minutes and notes of meetings, and monitor follow-up tasks.
• Support project budgeting, including preparing frameworks, seeking necessary approvals, and tracking expenditures.
• Create and maintain Excel spreadsheets for data collection purposes.
• Conduct data analysis to support decision-making and reporting.
• Liaise with both internal departments and external partners on joint initiatives and projects.
• Assist in tracking progress and implementation of project timelines.
• Maintain systematic documentation and administrative filing.
• Support ad-hoc duties as assigned in relation to projects and operations.

What Are We Looking For?

• Diploma or Degree in any discipline preferred.
• Proficient in Microsoft Office applications – especially Excel, Word, PowerPoint, and Outlook.
• Strong numerical and analytical skills, with the ability to work with data sets.
• Highly organized, meticulous, and responsible in managing tasks and deadlines.
• Shows initiative and is capable of working with minimal supervision.
• Good interpersonal skills to liaise across departments and with external stakeholders.
• Able to multi-task and adapt to a dynamic work environment.
• Experience in project coordination or healthcare administration is a plus.

Other Information

Working Location: Outram Park

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