Procurement Executive - Choa Chu Kang

Job Summary:

The role also focuses on cost control, performance tracking, and the continuous improvement of procurement and shipping practices.

Key Responsibilities:

1. Procurement & Order Management

• Convert approved purchase requisitions into purchase orders (POs).
• Send and follow up on POs with suppliers, including acknowledgment, changes, or cancellations.
• Ensure accurate PO due dates in the system and communicate changes promptly.
• Validate and submit supplier invoices for payment approval.

1. Logistics Coordination

• Plan and oversee end-to-end shipping processes, including transportation, delivery scheduling, and warehouse coordination.
• Collaborate with suppliers, carriers, and freight forwarders to arrange timely delivery of international and domestic shipments.
• Select appropriate shipping methods based on cost, lead time, and customer requirements.
• Monitor in-loading logistics to manage warehouse resources effectively.
• Address and resolve shipping-related concerns such as damaged goods, incorrect shipments, and delivery delays.
• Validate freight invoices and coordinate with Accounts for payment processing.

1. Documentation & Compliance

• Prepare and maintain commercial invoices, packing lists, and customs declarations.
• Ensure all trade documentation complies with relevant regulations for import/export, taxation, and hazardous materials.

1. Inventory Management

• Collaborate with Category Management team to ensure optimal stock levels and fulfilment readiness.
• Work with warehouse teams to resolve inventory discrepancies, receiving critical shipment.
• Track and highlight aging or slow-moving inventory across categories.
• Push for timely actions to clear aging stock, including supplier returns, promotions, repurposing, or disposal strategies.
• Maintain and update shipment schedules and inventory records in the system.

1. Communication & Collaboration

• Serve as liaison between Finance, and Category Management teams, Warehouse, Sales and Customer Development team.
• Communicate shipping details, tracking information, and resolve issues as they arise.
• Provide timely updates on shipment readiness, status, and estimated delivery timelines.

1. Problem Resolution

• Proactively identify and resolve procurement or shipping issues.
• Resolving Quality complaints
• Develop contingency plans to minimize impact on business operations.

1. Freight Cost Optimization

• Monitor freight costs and identify cost-saving opportunities through consolidation, routing, and negotiation.
• Work with finance to allocate accurate shipping costs and improve cost transparency.

1. Performance Monitoring & Continuous Improvement

• Track key performance indicators (KPIs) including on-time delivery, shipping accuracy, and cost efficiency.
• Continuously evaluate and improve procurement and logistics processes.
• Support internal audits and compliance assessments.

Job Requirements:

• Diploma or bachelor’s degree in supply chain management, Logistics, Business Administration, or equivalent experience.
• 2–4 years of relevant experience in procurement, shipping, or logistics.
• Proficiency in ERP.
• Strong understanding of import/export regulations and trade compliance.
• Excellent verbal and written communication skills.
• Proven problem-solving and analytical abilities.
• Strong attention to detail and organizational skills.
• Ability to multitask and meet tight deadlines in a fast-paced environment.