HR Executive (Maternity Cover) - Toa Payoh

St Joseph’s Institution International is a Catholic and Lasallian school that provides a quality international education to a diverse student body, rooted in the community of Singapore. We are seeking a dynamic, experienced, conscientious and proactive individual to join us as:

HR Executive (Maternity Cover)

Job Overview:

To support the operation of HR functions primarily to support the staff for SJII Elementary School & SJII Pre-school, both teaching and non-teaching.

Key Duties and Responsibilities

1. Prepare employment contracts for new staff and renewal contracts for existing staff on overseas contracts and SJII Preschool.
2. Administer all pre-employment formalities including work pass applications with Ministry of Manpower, registration with Committee of Private Education(CPE) and Early Childhood Development Agency (ECDA), medical examination, background checks
3. Monitor the work pass validity for all work pass holders and is responsible for their renewals
4. Support all administrative requirements in compliance with CPE and ECDA
5. Administer all contracts for service (Coaches, Temporary staff and interns)

1. Post job adverts on the relevant job portals, both local and overseas, including the national Jobs Bank.
2. Screen and manage the job applications for non-teaching positions
3. Schedule interviews for the shortlisted candidates
4. Request for references for final candidates
5. Verify and ensure full documentations for on-boarding, including completion of pre-employment formalities

1. Update employees’ personnel records, including changes in residential addresses, marital status, bank account details, nationality
2. Update the appointed medical insurance firm on staff movements and prepare annual employee listing for medical insurance renewal
3. Update the employment contract expiry list, annual increment list, confirmation of service list, work pass expiry list, background checks expiry list
4. Administer all staff leave, including medical leave, annual leave, childcare leave, maternity leave, NS leave, course leave and others

1. Manage all staff related group insurance matters, including personal accident and medical
2. Prepare flight budgets for staff who are eligible
3. Administer staff loans for payment of advance rent and security deposit
4. Update staff monthly housing allowance for payroll purposes

1. Administration of confirmation of service, annual increment, end-of-year performance bonus for staff
2. Administration of exit process for leaving staff

Any other duties assigned by Head of HR / Assistant HR Manager

• Diploma or above in HR or related field
• Excellent English communication skills, both written and verbal
• Attention to detail
• Experience working in a deadline-driven environment
• Ability to work well alone and as part of a team
• Enthusiastic with a can-do attitude, cultural sensitivity and strong people skills

Disclaimer

All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Please visit our website for more details.

Only Singaporeans need apply.

We regret that only shortlisted candidates will be notified.