Event Assistant Manager - Toa Payoh

Owns, builds, manages & maintains client relationships. Responsible for site research, venue selection, RFP development, negotiations, contracting, budgeting, and program logistics, value-added client counselling, onsite management, billing, and savings consolidation.

Job responsibilities:

• Oversee program development, planning and execution of all assigned programs from the point of meeting registration.
• Responsible for event budget management.
• Negotiate and contract vendors for quality of service and pricing with professionalism and integrity.
• Facilitate the fulfilment of program related participant and host communication materials.
• Track and manage hotel and vendor attrition, cancellation and deposit schedules.
• Review supplier bills for accuracy and ensure timely payment and final billing process.
• Prepare venue comparison report and communicate budgetary information to Client.
• Responsible for program data management, data integrity and client reporting.
• Reconcile all final participation data for accurate final attendee report; update program cancellations, late adds and walk-ins to ensure final attendee database is accurate and complete.

Requirements:

• Minimum 3 years of relevant experience in a hospitality/enterprise organisation managing significant events such as large scale conference.
• Diploma or Degree in Event Management or equivalent.
• Experience with hotel venues sourcing, negotiating and contracting.
• Excellent customer service skills and attention to detail.
• Capability of problem solving - Anticipating, initiating and resolving issues.
• Ability to work independently in the absence of supervision.
• Familiar with digital event platforms and managing digital events.